Privacy Policy

Last Updated: December 3, 2025

1. Introduction

Porter Brand Legacy Partners ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Please read this Privacy Policy carefully. By using our services, you consent to the practices described in this policy.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including:

  • Name and contact information (email address, phone number, mailing address)

  • Date of birth

  • Professional information (occupation, company, job title)

  • Payment and billing information

  • Communication preferences

Health and Therapeutic Information

As a healthcare provider, we collect information necessary for treatment, including:

  • Assessment results and clinical observations

  • Goals and treatment plans

  • Progress notes and session summaries

  • Voice recordings (only with explicit consent)

  • Any information relevant to speech and communication services

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address and device information

  • Browser type and version

  • Pages visited and time spent on pages

  • Referring website addresses

  • Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services

  • Conduct assessments and develop treatment plans

  • Schedule appointments and send reminders

  • Process payments and maintain financial records

  • Communicate with you about services, updates, and promotional materials (with your consent)

  • Respond to your inquiries and provide customer support

  • Comply with legal obligations and professional standards

  • Analyze website usage and improve user experience

  • Protect against fraud and unauthorized access

4. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), our legal basis for collecting and using your information includes:

  • Consent: You have given explicit consent for processing

  • Contract: Processing is necessary to fulfill our service agreement with you

  • Legal Obligation: Processing is necessary to comply with legal requirements

  • Legitimate Interests: Processing is necessary for our legitimate business interests

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

With Your Consent

We may share information when you have given explicit permission to do so.

Service Providers

We may share information with third-party service providers who assist us in operating our website and providing services, such as:

  • Payment processors

  • Scheduling and calendar platforms

  • Email and communication services

  • Website hosting providers

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose information when required by law, such as:

  • In response to a subpoena, court order, or legal process

  • To comply with legal, regulatory, or professional obligations

  • To protect the rights, property, or safety of Porter Brand Legacy Partners, our clients, or others

  • In cases of suspected abuse, neglect, or imminent danger (as required by mandatory reporting laws)

Business Transfers

If Porter Brand Legacy Partners is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to the same privacy protections.

6. HIPAA Compliance

As a healthcare provider, Porter Brand Legacy Partners complies with the Health Insurance Portability and Accountability Act (HIPAA) when applicable. Protected Health Information (PHI) is handled according to HIPAA standards, and clients will receive a separate Notice of Privacy Practices as required by law.

7. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of sensitive data in transit and at rest

  • Secure password protection

  • Regular security assessments

  • Limited access to personal information on a need-to-know basis

  • Secure storage of physical records

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

After the retention period, information is securely destroyed or anonymized.

9. Your Privacy Rights

Depending on your location, you may have the following rights:

Access and Portability

You have the right to request access to your personal information and receive a copy in a portable format.

Correction

You have the right to request correction of inaccurate or incomplete information.

Deletion

You have the right to request deletion of your personal information, subject to legal and professional retention requirements.

Restriction

You have the right to request that we restrict processing of your information in certain circumstances.

Objection

You have the right to object to processing of your information for direct marketing or other purposes based on legitimate interests.

Withdraw Consent

If processing is based on consent, you have the right to withdraw consent at any time.

To exercise these rights, please contact us using the information provided below.

10. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience. You can control cookie preferences through your browser settings. Note that disabling cookies may affect website functionality.

Types of Cookies We Use:

  • Essential Cookies: Necessary for website operation

  • Analytics Cookies: Help us understand how visitors use our website

  • Functionality Cookies: Remember your preferences and settings

  • Marketing Cookies: Used to deliver relevant advertisements (only with your consent)

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

12. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete that information.

13. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected, used, and shared

  • Right to delete personal information

  • Right to opt-out of the sale of personal information (note: we do not sell personal information)

  • Right to non-discrimination for exercising your privacy rights

14. International Data Transfers

If you are accessing our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. By using our services, you consent to this transfer.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

  • Posting the updated policy on our website

  • Updating the "Last Updated" date

  • Sending email notification (for significant changes)

Your continued use of our services after changes indicates acceptance of the updated policy.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Porter Brand Legacy Partners
Email: info@porterbrandlegacypartners.com

17. Complaints

If you believe your privacy rights have been violated, you have the right to file a complaint with:

  • Porter Brand Legacy Partners directly

  • The U.S. Department of Health and Human Services (for HIPAA concerns)

  • Your local data protection authority (for GDPR concerns)

We take all privacy concerns seriously and will investigate complaints promptly.

Consent

By using Porter Brand Legacy Partners services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.